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Therapy scheduling software to simplify your practice
TheraPlatform’s therapy scheduling software helps you effortlessly manage appointments, reduce no-shows, and stay organized. Built specifically for therapists, it lets you spend less time on admin tasks and more time focusing on client care and growing your practice.
Customize your scheduling your way with our flexible, user-friendly system featuring drag-and-drop calendar management, color-coded appointments, automated reminders, and client self-booking.
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Free Up Time
Empower your clients to do the scheduling for you so you can spend time on other priority tasks.
Organize Your Day
Set your availability, schedule reoccurring appointments, and quickly apply filters to search through your scheduled activities.
Reduce No-Shows
Automatically send clients email and text reminders ahead of their appointments every single time.
Easy self-scheduling & color-coded calendar
Let clients book appointments anytime through a secure client portal or a customizable online booking widget on your website.
Your color-coded calendar with task icons gives you a clear, at-a-glance view of your day, making it simple to manage availability, recurring sessions, and group appointments.
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Automated reminders & client confirmation
Cut down on no-shows with automated, customizable email and text reminders. Clients can confirm appointments directly from reminders and add sessions to their personal calendars—helping your practice run smoothly and keeping clients engaged.
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Waitlist management to maximize booking
Never leave openings unfilled. Add clients to a waitlist and reach out when earlier appointments become available. This feature helps you keep your schedule full and your clients happy, boosting practice efficiency without extra hassle.
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Multi-therapist & team scheduling made simple
Whether you’re a solo therapist or part of a group, easily add unlimited schedulers at no extra cost. View multiple therapists’ calendars in one place, filter by provider, location, or service, and coordinate your team seamlessly—all within one intuitive platform.
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FAQ About Therapy Scheduling Software
Can clients book appointments themselves?
Yes. Clients can schedule appointments directly through the client portal and online booking tool, reducing the need for manual staff intervention. They can schedule in office and telehealth sessions.
Can I customize appointment reminders that allow clients to confirm or add appointments to their calendars?
Yes. You can set up automated email and text reminders with customizable timing and messaging. Clients can also confirm appointments or add them to their own calendars directly from the reminder.
Can I sync TheraPlatform with my personal calendar (e.g., Google Calendar)?
Yes. You can sync your TheraPlatform calendar with Google calendar to avoid double bookings and manage availability more easily.
Does TheraPlatform support group scheduling or multi-provider calendars?
Yes. TheraPlatform supports scheduling across multiple providers and locations, making it ideal for both solo and group practices. You can view and filter calendars by provider, location, or service type—and even see multiple providers’ calendars in a single view.
Is there a way to prevent last-minute cancellations or no-shows?
Yes. In addition to automated text and email reminders, you can set custom cancellation policies and require payment details in advance to help reduce no-shows. Clients can also add their appointment time to their personal calendar directly from the email reminder, making it easier for them to stay on track.
Can I add clients to a waitlist on TheraPlatform?
Yes. TheraPlatform includes a waitlist feature that allows you to manually add clients who are waiting for earlier appointment openings. When a time slot becomes available, you can choose to contact clients on the waitlist directly.
Can I block off personal or admin time without showing it as available to clients?
Yes. Blocked times are hidden from client-facing booking options but remain visible to your internal team.
Can I set different availability for different services or locations?
Yes. You can set unique hours, service types, and appointment durations for each provider and location.
Customer Spotlight: Danny Zander
"TheraPlatform for my business has been a game changer. It has made me more efficient. It has made my practice be as successful as it is."
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