Group Practice Software
One-stop EHR and practice management software for group and large practices that is flexible, customizable and scalable.
Manage your group and large practice in less time
Eliminate the costs and complexities of using multiple tools in your group practice with one practice management software that includes everything you need from staff and providers management, through customizable scheduling and documentation, free telehealth, revenue and payment reporting, easy billing and more!
Features like batching, automation, note duplication, and integrated, two-way efax help you and your team save time on group and large practice administration.
See how you can simplify workflows, optimize the revenue cycle and improve client engagement with a 30-day, free trial of TheraPlatform’s group therapy software. No credit card required. Cancel anytime.
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Increase efficiency
Streamline and automate administrative tasks, therapy notes, intake and billing. Never miss a task with our To Dos feature.
Maximize revenue
Speed up payments with online credit card processing, payment batching or auto-card charging, and ERA payment posting.
Scale your practice
Add unlimited clients and staff for free, avoid extra fees for teletherapy, and easily add therapists to your group practice team.
Easily manage your team with granular permissions
Granular permission settings allow administrators control over access rights for various roles like billers, schedulers and therapists. View activity logs for each team member to understand behavior for increased accountability.
Keep communication open among team members with secure chat, messaging and alert features. Add unlimited staff members at no additional cost.
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Centralized, customized scheduling
See therapists’ schedules in a single view, use color-coded appointments to customize your calendar at the group level, and filter by location from a single platform.
Customize scheduling availability and set up email and text reminders to reduce no shows. Clients can self-serve with an online booking widget that allows them to choose a therapist, location or service at a time and date that works with their schedule.
Increase efficiency at your practice with:
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Fast, flexible and consistent documentation
Your team can easily and quickly document assessments, treatment plans and clinical notes with our extensive built-in library of customizable templates developed by fellow therapists or with templates that you can build from scratch.
Save time by duplicating notes from previous sessions and editing them as needed. Quickly request signatures from clients and fax notes directly from an all-in-one group practice software.
Supervisors can add feedback to documentation, co-sign notes, and track missing notes.
Build custom templates with:
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Retain employees with Wiley Treatment Planners integration
Save time and prevent burnout with Wiley Treatment Planner where therapists can choose from more than 1,000 clear statements describing behavioral manifestations of relational problems to create treatment plans and therapy notes. Easier workflows for therapists means better retention.
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Robust group practice billing software with automation
Accelerate your revenue cycle by batching or automating any part of the billing process including invoices, superbills, claims and credit card payments and more.
Request payments from clients at the time of booking to reduce no-shows and lost revenue.
Speed up your revenue cycle with:
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Smooth insurance claims
Improve your practice’s financial performance with auto claim validation that catches missing data and mistakes in real time. Claim batching and claim automation simplifies the insurance claims process and can reduce costs.
Our group practice software also saves you time with easy claim tracking, EOB and ERA payment posting, reporting and tracking of authorizations. View all billing tasks from a single location with our To-Do feature and skip searching through single charts.
Modernize your claims process with:
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Wow clients and reduce staff burnout
Optimize each client touchpoint with TheraPlatform’s easy-to-use client portal, where clients can complete paperwork like intake and consent forms, submit photos of insurance cards and driver's licenses, receive invoices and superbills, and communicate with therapists via chat and more!
Our client portal helps reduce the administrative burden for your staff which helps prevent burnout. A win-win for clients and your team.
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Enhance your mental health solo practice with engaging telehealth
Add telehealth services to your mental health solo practice to fill gaps in your schedule and reduce no-shows when clients cannot get to your office.
Make your telehealth sessions fun and engaging with built-in tools such as a whiteboard, apps, screen sharing, videos and more all from the best EHR for a mental health solo practice. Bookmark all activities and have everything at your fingertips well ahead of meeting time.
Make your virtual sessions better with:
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Measure your practice’s success with detailed reports
Track, analyze and optimize the health of your business with our reporting features that provide a holistic picture on appointments, revenue, services, therapists, payers and clients and more.
Understand your telehealth activities with our telehealth session reporting that shows you exactly when clinicians and clients entered and left video calls. Print and export all reports as needed
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Save time with automated outcome measures scoring
Automate scoring for mental health outcome measures and save yourself precious hours. Simply choose mental health assessments (e.g., PHQ-9, etc.) from our library, send them to your clients via your portal and TheraPlatform does the rest.
Schedule outcome measures according to your needs to keep track of your clients’ progress and review beautiful graphical reports that show scores, rates of severity and progress from session to session.
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FAQ About Group Practice Software
Why is TheraPlatform’s practice management and EMR software the best for group practices?
TheraPlatform offers an all-in-one, HIPAA-compliant EMR and practice management solution built to support therapy group practices of any size. From centralized scheduling and provider management to customizable documentation, billing, telehealth, and real-time reporting, it provides everything your team needs in one platform.What sets it apart is its scalability and automation—you can manage multiple providers, locations, and specialties without sacrificing speed or accuracy. Unlimited staff accounts, role-based permissions, and streamlined workflows help reduce admin burden, improve collaboration, and maximize billable hours.
Can administrators control access for different roles?
Absolutely. Theraplatform offers granular permission settings, allowing administrators to assign tailored access levels for roles like billers, schedulers, and therapists. You can also view activity logs for increased oversight and communication via secure chat and alerts—all at no extra cost for additional staff.
How does scheduling work across multiple providers or locations?
TheraPlatform gives group practices a centralized, color-coded calendar to view all therapists' schedules in one place. You can filter by location, set availability, manage recurring and group appointments, and automate email/text reminders. Clients or staff can book via an online scheduling widget that lets users select the therapist, service, or location.
What documentation features are optimized for group use?
The software supports fast, consistent documentation with customizable templates for assessments, treatment plans, and clinical notes. You can duplicate notes, request client signatures, and send faxes directly from the system. Supervisors can co-sign notes, provide feedback, and track missing documentation to ensure clinical quality and compliance.
How does TheraPlatform support staff retention through clinician features and workflows?
TheraPlatform is designed to help clinicians work more efficiently and avoid burnout—key factors in staff retention. Features like AI-assisted note-taking help speed up documentation while ensuring clinical accuracy and compliance.For treatment planning, the optional Wiley Treatment Planners integration gives therapists access to over 1,000 evidence-based statements for goals, objectives, interventions, and homework—reducing mental load and increasing consistency across providers.TheraPlatform also includes built-in teaching tools within its telehealth module, such as a whiteboard, therapy apps, interactive games, screen sharing, and video playback. These tools are ideal for behavioral health, speech therapy, and other specialties that benefit from visual and interactive interventions—making sessions more engaging and clinically effective.
How is billing and insurance managed for group practices?
TheraPlatform offers robust billing tools that streamline your revenue cycle and reduce administrative overhead. You can automate invoicing, superbills, credit card payments, and claims processing using batching and intelligent automation, which speeds up claim submission and reduces errors.For insurance-based practices, TheraPlatform supports real-time claim validation, claim batching, tracking, and automated EOB/ERA posting. You can also define custom billing rules to handle payer-specific requirements, copays, deductibles, and client balances, ensuring accurate and compliant billing workflows.Additionally, TheraPlatform includes tools for insurance verification and authorization tracking, helping your team stay on top of client coverage and reduce denied claims—essential for group practices managing high volumes.
What role does the client portal play in a group practice environment?
The client portal enhances engagement by centralizing client interactions—enabling secure messaging, intake forms, document sharing, invoices, payments, and homework assignments. It offloads administrative tasks from staff and provides clients with a seamless, branded experience—boosting both satisfaction and efficiency.
Can I track practice performance and client outcomes easily?
Yes—TheraPlatform provides detailed reporting across appointments, revenue, clients, therapists, and telehealth usage. It also features automated outcome measures, where assessments like PHQ‑9 are scored, graphed, and tracked over time to monitor client progress and treatment effectiveness.
Customer Spotlight: Smart Therapy PC
"It is not just the platform, it is the team behind TheraPlatform, always willing to help and receptive to feedback to bring updates requests to live.”
Orly, Founder of Smart Therapy PC
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