Speech therapy EMRs

Speech therapy EMRs (Electronic Health Records) are an effective method for busy speech therapists to streamline administrative tasks, like scheduling, billing, insurance and documentation. They also help providers collect and use data to help inform client outcomes.

Summary

• Speech therapy EMRs simplify scheduling, documentation, billing, and outcome tracking—allowing SLPs to focus more on client care. They also support telepractice, which clients increasingly view as equally effective as in-person visits.

• Speech therapists use EMRs to manage treatment plans and track progress, administrators handle billing and reporting, and clients can schedule appointments, sign documents, and access assigned tasks—all through the same system.

• Practices should prioritize EMRs that align with their needs, test software via free trials, and watch for hidden fees like add-ons or user surcharges. Scalability and customer support are also key.

• TheraPlatform is considered one of the best speech therapy EMRs as it offers scheduling, insurance billing, AI intake and notes, automation and customization, templates, integrated teletherapy tools, client engagement features, and pediatric-specific resources – all designed to meet the evolving needs of SLPs.

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What are the best speech therapy EMRs?

We'll explore four leading speech therapy Electronic Medical Record (EMR) systems: TheraPlatform, FusionWebClinic, ClinicSource and Tebra (formerly Kareo.)

TheraPlatform

Overview: TheraPlatform is a comprehensive EMR, practice management, and teletherapy solution tailored specifically for speech therapists and related professionals in private practice. Founded in 2017 by a speech therapist in the Los Angeles area.

TheraPlatform draws on extensive experience developing software suites since 2011, serving therapists and schools with over 40 apps. Product enhancements are driven by customer feedback and incorporate cutting-edge technology like AI.

Who it’s for: TheraPlatform caters to both pediatric and adult speech therapists, whether operating independently or within larger group practices. It offers advanced features suitable for practitioners requiring robust reporting capabilities and multi-location scheduling and filtering.

It also supports other disciplines such as mental health, occupational and physical therapy, making it a great option for speech clinics that offer multidisciplinary services.

Streamline your practice with One EHR

• Scheduling
• Flexible notes
• Template library
• Billing & payments

• Insurance claims
• Client portal
• Telehealth
• E-fax

Learn More

Highlights

• AI-powered notes: Type or speak a few words or phrases from your session and AI creates polished notes within minutes. AI can also turn transcriptions from recorded telehealth sessions into accurate documentation.

• Customizable templates and forms: TheraPlatform offers customizable note templates as well as consent and intake forms, allowing users to tailor them to their specific needs. With built-in form builders, users can create personalized forms from scratch and share all forms and notes with clients, enabling easy signature requests.

• Built-in Telehealth and teaching tools: TheraPlatform offers dozens of apps and games created specifically for pediatric speech therapists along with a built-in whiteboard, interactive screen sharing with live annotations, and reactions. They also provide document upload and storage, including support for audio and video files like YouTube videos. These tools enhance live sessions and are available with Pro Plus plan.

• Speech-to-text technology: Users can easily transcribe video, audio, or telehealth sessions with TheraPlatform's speech-to-text technology, simplifying the documentation process.

• AI-empowered intake process: TheraPlatform uses advanced technology such as optical character recognition (OCR) and Natural Language Processing (NLP) to automatically extract information from client documents like insurance cards and driver's licenses. Clients can upload images of their documents, and relevant data is extracted and saved in their chart automatically.

• EFax options: TheraPlatform offers HIPAA-compliant efax solutions as a secure and cost-effective alternative to traditional faxing. Incoming and outgoing documents are transmitted digitally and stored securely.

• Automated billing, claim validation, EOB and ERAs, and eligibility checks: TheraPlatform streamlines billing processes with automated features, allowing users to create and submit claims in batches or put them on auto-pilot with customizable automation. Real-time validation helps minimize rejected claims, speeding up payments. Automated eligibility checks ensure that your clients with insurance have coverage and EOBs and ERAs save time with insurance payment posting.

• Integrated clearinghouse: TheraPlatform provides integrated clearinghouse functionality with real-time claims validations, reducing the likelihood of rejected or denied claims and eliminating the need for third party services and toggling between different tools.

• Client portal: Clients have access to a secure portal where they can schedule appointments, complete and sign forms, view invoices, and access educational resources such as worksheets and handouts, and view any notes you shared.

• Customer feedback response: TheraPlatform values user feedback and provides excellent customer service, allowing users to request features and receive timely responses to their inquiries.

• Home Education Platform: Includes a library of pediatric exercises,allows therapists to organize and upload worksheets, PDFs, audio and video files and assign them as homework. Parents and clients can log in to the client portal to review homework and print any assignments as well.

• Free trial available: TheraPlatform offers a free, 30-day trial of its software to ensure it meets your needs without unnecessary functionality. They also provide ample support during the trial including a large library of on-demand video tutorials, newsletters that help prompt you through important steps in setting up the software and excellent customer service. They also offer a demo upon request.

Pros of using TheraPlatform

All-in-one EMR with AI-powered notes

TheraPlatform brings scheduling, billing, documentation, telehealth, and client portals into one system—eliminating the need for multiple tools. Speech therapists can also save time with optional AI-generated therapy notes.

Customizable forms and templates

Therapists can easily build and adapt intake forms, progress notes, and treatment plans, making documentation faster and more tailored to client needs.

Simplified billing and insurance claims

With automated claim submission, real-time validation, ERA posting, and flexible billing options, TheraPlatform reduces errors and streamlines payment processing.

Analytics and reporting tools

Robust reporting provides insights into client outcomes, finances, and practice performance, helping therapists make data-driven decisions.

Cost-effective pricing

Compared to many competitors, TheraPlatform offers affordable plans — especially appealing to solo practitioners and smaller practices.

Cons of using TheraPlatform

Fewer third-party integrations

While strong as a standalone solution, TheraPlatform has limited integrations with external apps, which may be a drawback for practices needing niche tools.

Steeper learning curve

Because it offers advanced features, some users find it takes extra time and training to fully master the platform.

What speech therapists are saying about TheraPlatform

TheraPlatform earns high marks for its intuitive, all-in-one design that brings client records, scheduling, billing, and documentation together in a single system.

Users appreciate its engaging telehealth tools, efficient billing workflows, and strong security features, along with the platform’s reliability and continuous enhancements.

Customer support is frequently praised as responsive and knowledgeable, making TheraPlatform a trusted solution for both solo providers and expanding group practices.

“TheraPlatform has truly streamlined our workflow. The user-friendly interface makes managing client records, billing, and scheduling easy—all in one place. Customer support is quick and effective, and the platform’s security features give me peace of mind. Highly recommend for practices wanting to enhance efficiency and organization!” — Tiffany A., (Google review)

“TheraPlatform is easy and user-friendly. The video conferencing and interactive screen make Telehealth engaging. Billing is a breeze—creating and submitting claims, automatic posting of payments, deductibles, and copays. The support is amazing: tutorial videos, help articles, and zoom calls. As a solo practitioner, I’ve relied on their support for 4 years and will continue to do so.”— Kathy J. (Google review)

“TheraPlatform is one of the easiest platforms I’ve ever used. I love how they’re always improving the system — scheduling, rescheduling, client communication, and even documentation are all seamless. Notes, discharges, and updates are easy to access. Everything just works.” — Olivia W. (Google review)

Streamline your practice with One EHR

• Scheduling
• Flexible notes
• Template library
• Billing & payments

• Insurance claims
• Client portal
• Telehealth
• E-fax

Learn More

Ensora rehab

What is it? Founded in 2006 and headquartered in Greenville, South Carolina, Ensora Health (formerly Therapy Brands) is a healthcare technology company specializing in software solutions for Special Education and Outpatient Therapy providers.

Over the years, the company has expanded its offerings through the acquisition and integration of multiple electronic health record (EHR) platforms, most notably Fusion Web Clinic, a pediatric therapy EMR widely used by speech, occupational, and physical therapists.

In addition, the company also acquired MyClientsPlus. By bringing platforms like Fusion under its umbrella, Ensora aims to offer a comprehensive, cloud-based suite for scheduling, documentation, billing, and compliance tailored to the unique needs of therapy practices.

Who’s it for? Built for physical, speech and occupational therapists in private practice focused on pediatric populations although people working geriatric populations can use it as well.

Highlights

• Pediatric focus: Made exclusively for pediatric therapy

• Home education platform: Includes a library of pediatric exercises, a file manager to upload your own exercises and a patient portal for clients to easily access materials. (Additional fee)

• Assisted billing: End-to-end claims management that eliminates the need to call payers and train billers. (Additional fee) Plus a fee-based billing course.

Pros of using using Ensora Health

Intuitive and easy to use

Software is quick to learn and simple for daily tasks and easy to navigate.

Positive user feedback on usability and support

Users consistently praise ease of use, intuitive workflows for scheduling, note-taking, telehealth, and billing especially for solo or small practices.

Powerful practice insights and automation

Offers data visualization, reporting, dashboards, and graphs for productivity and financial insights.

Secure, compliance-friendly, cloud-based access

HIPAA-compliant messaging, encrypted communication, and remote cloud access improve flexibility.

Cons of using Ensora Health

Can be expensive for smaller clinics

Ensora costs $119/month with many users reporting it feels comparatively costly, especially as their practice grows.

Glitches and bugs frequently disrupt workflows

Technical issues that hinder productivity, including frustrating errors and slow user interface interactions.

Steep learning curve

Some users report that updates introduce complexity rather than clarity and several users note difficulty in reaching help or receiving timely resolutions.

What customers say about Ensora Health

Therapists and practice managers using Ensora Health (formerly Therapy Brands) report a range of experiences reflecting both positive outcomes and growing concerns. On the positive side, many users appreciate the platform’s integrated functionality, noting that features such as streamlined scheduling, billing, and clinical documentation help reduce administrative workload and improve efficiency. Solo and small-practice clinicians also highlight the platform’s all-in-one design and accessible customer support as major benefits.

“Ensora is a great organization and serves thousands of PT, OT, & SLP pediatric and adult focused practices every day with an all-in-one practice management and electronic health record system. I love being a part of this organization and supporting our national family of providers.”-Chris K. (Google review)

“Great app with robust features!” Kathy M. (Google review)

However, a number of users have expressed increased dissatisfaction following Ensora’s series of acquisitions and rebranding efforts, citing technical issues, reduced support quality, unexpected billing changes, and rigid contract policies as key pain points. These reviews suggest that customer satisfaction varies depending on the specific product used and the scale or complexity of the practice.

Some longtime users have voiced particularly sharp criticism, especially regarding Web Fusion, Ensora’s core therapy management platform designed specifically for occupational therapists and other pediatric therapy providers.

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ClinicSource

Overview: ClinicSource was founded in 2004. ClinicSource's headquarters is located in San Diego, California,

Who it’s for: Designed for any size clinic from five-person small clinics to multi facility clinics.

Highlights

• Detailed reporting: Therapists can access in-depth reports to monitor productivity, finances and client outcomes that help inform decision-making

• User-friendly interface: Functional but dated UI

• Comprehensive documentation: Offers extensive documentation tools, including customizable templates and automatic compliance alerts to ensure consistency and accuracy

• No free trial: While Clinicsource offers a demo, there is not an option for a free trial. Without the ability to explore software deeply, it may make it more difficult to assess factors such as security, stability and HIPAA compliance, or understand regular feature updates.

Pros of using ClinicSource

User-friendly scheduling and navigation

Users praise the intuitive design—moving appointments is as easy as drag-and-drop, and scheduling is highly visual.

Therapy-specific documentation and templates

ClinicSource offers customizable templates tailored to therapy disciplines, complete with pediatric terminology and pre-loaded goals to save time.

Integrated billing and management tools

Users appreciate streamlined billing workflows—claim submissions, payment tracking, and document integration help reduce administrative burden.

Centralized administrative functionality

Everything from personal data, scheduling, insurance, billing, to documentation lives within one unified platform, helping streamline operations.

Cons of using ClinicSource

Outdated interface and limited customization

Some users find the interface dated or clunky. Certain features like auto-carryover between documents or advanced template editing are missing, and customization can be cumbersome.

Not ideal for speech therapy practices

Some feedback suggests the platform lacks certain features tailored to speech therapists, making it less suitable for that discipline.

What therapists are saying about ClinicSource

ClinicSource is praised by users for being a game-changing, customizable EMR system that exceeds expectations. Reviewers highlight its excellent customer service—especially fast, responsive email support—along with its user-friendly design and flexibility. Many describe working with ClinicSource as a positive, reliable experience and strongly recommend it to other therapists.

Tebra (formerly Kareo)

What is it? Based in Corona Del Mar, CA., with an office in Costa Rica, Tebra is a joint venture of PatientPop and its parent company, formerly known as Kareo, which was founded in 2004.

Who’s it for? Small to medium sized health care practices that include speech therapists.

Highlights

• Interoperability: Easily integrates with other systems

• Marketing hub: Offers the ability to reach and retain clients through automated reputation management and social media management

• Reporting capabilities: Easy-to-use dashboard provides data at a glance

Pros of using Tebra

Good patient engagement tools

Built-in patient portal allows messaging, records access, and payment management, enhancing client communication.

Efficient charting, templates and shortcuts

Speech therapists can benefit from time-saving tools like chart shortcuts, “same as last time” macros, and note templates tailored to their workflow.

Integrated billing and claims automation

The platform auto-captures charges, supports claims management, sends payment reminders, and generates statements—all from within Tebra

Convenient scheduling and telehealth

Tebra includes color-coded, filterable calendars and integrated telehealth, along with 24/7 patient booking via website or portal.

Cons of using Tebra

Opaque pricing

Pricing isn't publicly listed—you'll need to request a quote, which can complicate budgeting.

Intermittent technical glitches

Performance issues like slowdowns, upload problems, and even site glitches were noted by some users.

What therapists say about Tebra

Tebra is praised for its ability to support growth and efficiency, with one speech-language pathologist crediting it for expanding from home visits to managing two additional practices and a staff of 30.

Users also highlight its ease of use, noting the clearly labeled sections make navigation simple, and describe it as an excellent choice for startup practices looking for a reliable, user-friendly system.

Now that you have a high-level overview of each company and its products, let’s dig into the features to give you a clearer picture of the product and prices.

Side-by-side comparison table of the best EMRs for SLPs

Looking for a more affordable solution for your practice? Try TheraPlatform free for 30 days. No credit card required.

With the information presented above, you should be able to approach your search for the best speech therapy EMR informed.

Selecting the best speech therapy EMR

With the insights provided, you're well-equipped to navigate your search for the ideal speech therapy (EMR). Here's a summary to guide your decision-making:

Features: Consider your priorities and practice needs, focusing on enhancing efficiency in tasks such as note-taking, scheduling, and billing. Are you interested in incorporating telehealth options, especially for parents and pediatric clients? Evaluate the integration of relevant tools to optimize the patient experience.

Pricing: Take a comprehensive approach to pricing analysis beyond the monthly subscription rate to avoid future surprises and effectively manage revenue and expenses.

Key considerations include:

• High monthly fees may indicate excessive features. Identify the essential functionalities that align with your requirements.

• Low subscription costs may offer only basic functionality, necessitating additional add-ons for desired efficiency levels.

• Assess the value of add-on features based on their potential time-saving benefits.

• Anticipate future staff additions and associated fees for scalability.

• Account for transactional costs and be aware of potential cancellation fees.

Free trials: Utilize free trial periods offered by various speech therapy EMR providers, typically ranging from 14 to 30 days. Testing a product before committing enables you to make informed decisions, saving time and money in the long term.

Now equipped with knowledge on how top speech therapy EMRs can streamline various aspects of your practice, consider selecting the most suitable EMR solution to optimize your business operations.

Streamline your practice with One EHR

• Scheduling
• Flexible notes
• Template library
• Billing & payments

• Insurance claims
• Client portal
• Telehealth
• E-fax

Learn More

Resources

TheraPlatform is an all-in-one EHR, practice management, and teletherapy software built for therapists to help them save time on admin tasks. It offers a 30-day risk-free trial with no credit card required and supports different industries and sizes of practices, including speech-language pathologists in group and solo practices.

More resources

• Therapy resources and worksheets
• Therapy private practice courses
• Ultimate teletherapy ebook
• The Ultimate Insurance Billing Guide for Therapists
• The Ultimate Guide to Starting a Private Therapy Practice

Free video classes

• Free mini video lessons to enhance your private practice
• 9 Admin tasks to automate in your private practice